Love Invoicing vs Fergus UK (2026): Which Job Management Software Is Better?

Love Invoicing vs Fergus: Which Is Better for UK Tradespeople?

If you are looking for job management software for a plumbing, electrical, heating, building or other UK trade business, Love Invoicing and Fergus now overlap in a surprising number of areas.

Both can help a trade business manage:

• customers
• quotes
• jobs
• scheduling
• workers
• field updates
• invoicing
• payments
• reporting

Fergus is the older and more established platform.

It says it is trusted by more than 25,000 tradespeople and has built considerable depth around supplier integrations, timesheets, job costing, accounting integrations and back-office reporting. Its UK plumbing proposition alone covers scheduling, quoting, invoicing, supplier costs, GPS, Fergus Pay and profitability.

Love Invoicing is newer.

But newer does not necessarily mean more basic.

Its approach is built around connecting the everyday journey of a trade job:

Customer → Quote → Job → Team → Navigate → Track → Proof of Work → Invoice → Payment

It then adds things that are particularly useful to smaller UK trade companies, including:

• two connected applications for owner and field team
• customer financial visibility
• customer statements
• GPS-backed job evidence
• Job Report PDFs
• Take Payment and Record Payment
• stock management
• delivery management
• payroll and contractor reporting
• job profitability exports
• worker-performance exports
• significantly lower published team pricing

The question is therefore not:

Which company has existed longer?

It is:

Which workflow gives your business what it actually needs without making you pay for complexity you may never use?

Quick verdict: Love Invoicing vs Fergus

For many sole traders and small UK trade teams, I think Love Invoicing now has the stronger value proposition.

Not because Fergus is weak.

It isn't.

The case for Love Invoicing is that a business can get a remarkably broad operational workflow at a much lower published price.

Love Invoicing is particularly strong if you want:

Owner + dedicated field-worker applications

Job scheduling and assignment

Live GPS team tracking

GPS-backed proof of work

Job Report PDFs

Customer balances and statements

Quote follow-up

Partial payments and payment history

Take Payment and Record Payment

Payroll export

Employee and contractor reporting

Job profitability export

Worker performance reporting

Stock/inventory management

Delivery management

and low seat-based team pricing.

Fergus is particularly strong if you require:

100+ supplier integrations

real-time supplier cost ingestion

deep job costing

timesheets

purchase orders

Xero and QuickBooks integration

trade certificates and forms

advanced estimating

job phases

very mature reporting

Zapier/API integrations

Those are genuine Fergus advantages.

The biggest difference may actually be the philosophy

Fergus is an established job-management system designed to give trade businesses substantial operational and financial depth.

Love Invoicing has taken a somewhat different approach.

Its core proposition is:

make the complete everyday workflow easy to see and easy to use.

A customer enters the system.

A quote is prepared.

The quote is followed up.

The work becomes a job.

Workers are assigned.

The worker navigates to the site.

Progress becomes visible.

Evidence is captured.

The job is completed.

The invoice is created.

The payment is taken or recorded.

The customer account updates.

And the business can then export workforce, contractor, profitability and performance information.

It is that continuity that makes Love Invoicing more than an invoice generator.

Love Invoicing has web, mobile and tablet workflows

Both systems can operate away from the office.

Fergus provides web access and its Fergus Go mobile application across iOS and Android. Workers can view jobs, customer details, capture photos, record time and update progress from their phones.

Love Invoicing also works across:

• web
• iPhone
• Android
• tablets

But there is an important structural difference.

Love Invoicing has:

Love Invoicing

for the owner/admin side of the business

and:

Love Invoicing Team

as a separate connected application focused on field workers.

That means a worker does not simply receive the same commercial application as the person running the business.

The owner can retain wider control over:

• customers
• quotes
• invoices
• financial information
• payments
• statements
• insights
• payroll reporting

while the field worker concentrates on the information required to complete assigned work.

Fergus does offer detailed user permissions, allowing administrators to control what users can see.

So this is not a claim that Fergus cannot restrict financial information.

The difference is architectural:

Fergus controls access primarily through users and permissions.

Love Invoicing additionally separates the field-worker experience into its own Team application.

For a small business owner who wants a very obvious distinction between:

run the business

and:

do the job

that is a compelling model.

Job management: both are serious products

Fergus is very strong here.

Its job cards can contain:

• status
• customer details
• financial summaries
• cost reports
• notes and history
• photos
• videos
• hazards
• invoicing
• tasks
• sign-off
• checklists
• job phases

Its current documentation also highlights live profitability using time and material information recorded against jobs.

Love Invoicing approaches the working day with a highly visible status workflow.

The web Jobs screen can immediately show:

Scheduled Today

In Progress

Completed This Week

Needs Attention

and then give access to:

Live Tracking

Export Payroll

New Job

Each individual job carries its schedule, worker/customer context and relevant job actions.

For the owner of a smaller trade business, that makes an important question easy to answer:

What is happening today?

Single-day, multi-day and repeat jobs

Love Invoicing supports:

Single Day

Multi-Day / Block Booking

Repeat Job

That matters because trades rarely consist entirely of one-hour appointments.

A plumber may have:

• a boiler repair today
• a bathroom installation lasting four days
• a service contract every six months

An electrician may have:

• an emergency call-out
• a week-long rewire
• repeat maintenance visits

Love Invoicing can represent those different working patterns instead of forcing every job into the same appointment model.

Fergus also handles recurring work, extended jobs and scheduling across teams. Its scheduling system is mature and can prevent clashes while assigning work based on availability.

So both products are capable here.

Team availability before assignment

Love Invoicing allows the owner to check team availability before assigning workers.

A typical workflow is:

Set dates

→

Check availability

→

Choose available workers

→

Assign job

→

Notify team

That can be particularly useful for a multi-day installation.

The point is not merely:

Does the software have a calendar?

The useful question is:

Can I see whether the people I need are available before I commit them to the work?

Quotes: Love Invoicing turns follow-up into a visible workflow

Fergus has strong estimating and quoting.

It can use supplier pricing, materials, margins and tiered pricing, and its current product pages heavily emphasise accurate estimating and quote-to-job workflows.

Love Invoicing's strength is the clarity of its quote lifecycle.

A quote can move through:

Draft

→

Sent

→

Awaiting Response

→

Accepted / Lost / Expired

A sent quotation can provide:

Send Reminder

If the customer says no:

Mark as Lost

If that customer returns later, the quote can still return to the accepted workflow.

And an accepted quotation gives clear next actions:

Create Job

or:

Create Invoice

So Love Invoicing is not merely:

create PDF → send PDF → hope somebody remembers it.

The quote remains part of the business workflow.

Both products track workers by GPS

This one is close.

Love Invoicing provides Live Tracking so authorised worker activity can be viewed on a map.

Fergus also has genuine GPS worker tracking.

Its documentation explains background-location configuration for Fergus Go, including Android location permissions and iPhone settings such as Always location access, Motion & Fitness and Background App Refresh.

So:

Love Invoicing has GPS and Fergus doesn't

would be false.

Both do.

But GPS tracking is only one part of Love Invoicing's field evidence story.

Proof of work: location context matters

This is one of the areas where Love Invoicing has developed a particularly strong workflow.

Workers can attach evidence to the actual job.

That evidence can include:

• photographs
• notes
• contributor
• date
• time
• recorded location context

That means a photograph is not simply:

IMG_4582.jpg

sitting somewhere in a camera roll.

It can answer:

Which job?

Which worker?

When?

Where?

Love Invoicing can then bring that evidence together into a Job Report PDF.

Fergus also supports job photos and videos, including offline capture through Fergus Go.

I could confirm Fergus GPS tracking and I could separately confirm photos/videos attached to jobs.

I could not confirm from the current Fergus documentation reviewed that individual evidence entries are presented with the same per-evidence GPS context used by Love Invoicing.

That makes Love Invoicing's GPS-backed proof-of-work workflow a meaningful differentiator.

Customer management: Fergus is stronger than many people realise

This is something we need to state accurately.

Fergus does have sophisticated customer records.

Its current customer documentation describes:

• customer jobs
• invoices
• files/photos
• recurring jobs
• service reminders
• customer status
• WIP reporting
• Summary of Activity statements

It can also show outstanding financial values across the customer workflow.

So customer statements are not exclusive to Love Invoicing.

That is an important correction compared with some older comparisons.

Where Love Invoicing's customer screen remains particularly good

Love Invoicing puts the customer's financial position directly into an easy-to-scan customer experience.

A customer can be visually understood as:

Paid

Partially Paid

Sent / Due

Overdue

The user can then move from that customer record directly into:

Create Quote

Create Job

Create Invoice

So the Customer area functions less like an address book and more like a quick operational and financial command point.

Customer statements

Love Invoicing supports a customer statement showing information such as:

• invoices
• payments
• partially paid invoices
• total invoiced
• total paid
• credits
• net balance due

The statement can be:

• viewed
• sent
• opened as a PDF
• shared through supported device workflows

Fergus also provides what it calls a Summary of Activity.

Its current documentation says this can show invoices, amounts paid, credited and owing, together with ageing information, and can be viewed, printed or emailed.

So this category is now:

Love Invoicing: strong

Fergus: also strong

not a one-sided win.

Export Payroll

The export workflow allows filtering by:

Date Range

• Today
• This Week
• This Month
• Custom

Workers

Customer

Worker Type

Job Status

Service Type

Then the user can choose:

Export PDF

or:

Export Excel

That means the business can prepare a report around the particular workforce, customer, job status or period it actually needs.

The Love Invoicing Excel export is not one flat spreadsheet

This is where the implementation becomes much more interesting.

The Excel workbook generated from your current Love Invoicing workflow contains five separate tabs:

Report Info

Records the organisation, generation date, user and filters applied.

Employee Payroll

Includes columns for:

• Date
• Worker
• Role
• Start
• End
• Total Hours
• Hourly Rate
• Pay

Contractor Payments

Includes:

• Date
• Contractor
• Job ID
• Job Title
• Customer
• Job Value
• Contractor Pay

Job Profitability

Includes:

• Job
• Service
• Workers
• Revenue
• Labour Cost
• Profit
• Margin %
• Revenue Source

Worker Performance

Includes:

• Worker
• Jobs Completed
• Total Hours
• Revenue Generated
• Efficiency

This is not payroll submission software in the sense of replacing HMRC PAYE software.

It is an operational payroll and workforce export built from Love Invoicing job data.

And that distinction matters.

The same export links labour information back to:

worker

customer

job

contractor

revenue

profitability

and:

performance

rather than exporting only a total number of hours.

What does Fergus offer for payroll reporting?

Fergus is also strong here.

Its Pay Summary Report compiles employee timesheet information for weekly, fortnightly or monthly payroll processing and allows CSV export. Employees' entries can be locked and marked processed.

Fergus also provides:

• Timesheet Summary
• Timesheet Overview
• paid and unpaid hours
• chargeable and uncharged hours
• job-level time
• CSV exports

which are useful for payroll preparation.

Fergus also documents a Smartly payroll integration, although its original rollout documentation specifically referenced New Zealand usage.

So Fergus absolutely cannot be described as lacking payroll-related reporting.

Where the Love Invoicing payroll export is genuinely different

The differentiator is the way several business questions are bundled into one export.

The owner can move from:

What hours do I owe my employees?

to:

What do I owe contractors?

to:

Which jobs generated profit?

to:

How much work has each person completed?

without building four unrelated spreadsheets manually.

The generated Excel workbook already separates those into dedicated tabs.

That makes the export particularly useful for a business owner or bookkeeper who wants to review workforce and job information outside the application.

Fergus has more mature timesheet processing.

Love Invoicing's export has a particularly useful employee + contractor + profitability + worker-performance structure.

Those are different strengths.

Contractor payments are particularly useful for trade businesses

Trades do not always operate with conventional hourly employees.

A business may use:

• subcontractors
• per-job workers
• temporary labour
• specialist contractors

Love Invoicing can distinguish contractor payment information.

Your exported workbook shows contractor records tied directly to:

Date

Contractor

Job ID

Job Title

Customer

Job Value

Contractor Pay

That creates a connection between:

Who did the work?

and:

Which customer/job was the payment related to?

That is much more useful than a standalone payment number with no operational context.

Job profitability is connected to workforce reporting

The export also contains a Job Profitability tab.

That report is designed around:

Revenue

minus:

Labour Cost

to show:

Profit

and:

Margin %

alongside the relevant job and worker information.

This is particularly important as a trade business starts employing or subcontracting work.

A £2,000 job is not automatically better than a £1,400 job.

The useful question is:

What was left after the labour used to deliver it?

Fergus is particularly strong in live job costing and profitability. It tracks materials and labour against jobs and can show how financial performance is tracking before the job is finished.

So Fergus currently has greater depth in live cost control.

But Love Invoicing now has a real profitability-reporting workflow of its own, particularly in exported management reporting.

Worker performance completes the picture

Love Invoicing's Worker Performance export includes:

Worker

Jobs Completed

Total Hours

Revenue Generated

Efficiency

This is useful because team management should eventually answer more than:

Where is John today?

The owner may also want to understand:

How many jobs has John completed?

How many hours were logged?

How much revenue is associated with his work?

Love Invoicing connects that reporting back into the same job environment used to schedule and track the team.

Invoicing: both are capable

Fergus is strong in job-based invoicing.

Its current workflow allows invoices to be created from quotes using:

• percentage of quote
• remainder
• quote sections

which is particularly useful for deposits and progress billing.

Invoices can also be populated from labour, materials and supplier costs.

That is a genuine Fergus strength.

Love Invoicing provides a simpler connected route:

Customer → Invoice

or:

Accepted Quote → Invoice

or:

Completed Job → Invoice

Invoices support:

• saved Price List items
• manual items
• VAT
• payment terms
• due dates
• PO references
• payment tracking
• PDFs
• partial payment
• payment history

The invoice therefore remains connected to the customer's wider financial position.

Take Payment and Record Payment

Love Invoicing makes one payment distinction unusually explicit.

Take Payment

The customer still needs to pay.

When the user has connected their own Stripe account, a supported customer payment can be collected.

Record Payment

The money has already arrived through:

• cash
• bank transfer
• cheque
• card collected elsewhere
• another method

The user simply records that payment against the invoice.

No money is moved by Record Payment.

This is a small UI distinction, but it prevents an important conceptual mistake:

collecting money

and:

recording money already collected

are not the same action.

Fergus Pay is more extensive than I previously described

Fergus now offers a substantial payment suite.

Its current UK homepage specifically advertises:

• Tap to Pay on iPhone
• Tap to Pay on Android
• direct debit
• Clearpay
• Link
• Apple Pay
• debit/credit cards
• online payments

and its current pricing page publishes card processing from 1.6% + £0.20 per transaction.

So Fergus is actually stronger than Love Invoicing in the breadth of payment methods currently advertised.

We should say that.

Where Love Invoicing's payment model remains attractive

Love Invoicing uses the business's own connected Stripe account for its supported Take Payment workflow.

Love Invoicing itself does not receive or hold the customer's funds and does not take a percentage commission from the customer's payment.

Stripe's own processing fees and terms remain separate.

Love Invoicing then keeps:

• collected payments
• manually recorded payments
• partial payments
• outstanding amounts
• payment history

connected to the invoice and customer record.

That is particularly simple for businesses that already understand Stripe.

Inventory is an interesting difference

Love Invoicing includes inventory functionality within the product.

Its public feature set says businesses can:

• track stock
• manage products
• pull items onto invoices

without requiring a separate inventory application.

Fergus is excellent at materials and supplier purchasing, including more than 100 supplier integrations.

But interestingly, Fergus currently integrates with Field Stock Pro for dedicated warehouse and van inventory functions such as barcode scanning, replenishment and stock transfers.

That means the two products take different approaches.

Fergus

Deep supplier/material workflow + optional dedicated stock integration.

Love Invoicing

Stock/inventory capability is built directly into the Love Invoicing platform.

For a smaller business that wants:

jobs + invoices + stock

without another product, Love Invoicing's model may be simpler.

Delivery management is another area where Love Invoicing goes wider

Love Invoicing can also support delivery workflows.

That includes:

• deliveries
• driver assignment
• tracking
• proof
• invoice-related workflows

This makes Love Invoicing potentially useful to businesses that combine:

field services

with:

products and deliveries

rather than operating purely as a conventional service contractor.

Fergus is heavily optimised around jobs, materials and field-service work.

Delivery management is not presented as a central Fergus product module in its current UK offering.

That is a genuine product-scope difference.

Supplier integrations: Fergus wins

Another clear Fergus advantage.

Fergus advertises more than 100 supplier integrations, including UK trade suppliers, and can use supplier information to help bring material costs into jobs.

For a business where:

supplier invoice → job cost → profitability

is a central daily workflow, Fergus currently has greater depth.

Love Invoicing has Price List and inventory capabilities but not an equivalent 100+ supplier-integration network.

Fergus wins this category.

Pricing is where the comparison changes dramatically

Now we reach perhaps the strongest commercial argument for Love Invoicing.

Love Invoicing published UK pricing

As of 30 August 2026:

Solo

1 seat

£14.99/month

Team Short

1 seats

£2.99/month

Love Invoicing says the same core feature set is included across its standard plans, with the plan primarily determining the number of seats.

And the free trial lasts:

30 days

with no card required

Fergus published UK pricing

Fergus currently publishes:

Essentials

from £39/month

Professional

from £45/month

Its own team-management documentation describes Fergus full-user pricing as month-to-month per user, while the pricing page separately lists Timesheet users from £12/month and Contractor users at £2 per user/day.

Fergus offers:

14 days free

with no card required

Love Invoicing vs Fergus for one owner

Using the currently published starting rates:

Love Invoicing Solo

£14.99/month

Fergus Essentials

from £39/month

Difference:

£24.01/month

or approximately:

£288.12 over 12 months

before taking account of any differing functionality, discounts or pricing changes.

That is already substantial for a sole trader.

What about an owner plus five workers?

This is where Love Invoicing's pricing model becomes particularly compelling.

Love Invoicing Team Short gives:

6 seats for £29.99/month

Using Fergus's published £39 starting full-user price simply as an illustrative calculation, six full Fergus users would be:

6 × £39 = £234/month

However, this should not be presented as a guaranteed Fergus quote because Fergus has different user types, timesheet users, contractor pricing and may offer different commercial arrangements.

What we can say confidently is:

Love Invoicing publicly includes six seats for £29.99 per month, whereas Fergus's published full-user pricing begins at £39 per month and its lower-cost Timesheet users begin at £12 per month.

That alone demonstrates a fundamentally different pricing strategy.