Free Quote Templates for Plumbers, Electricians & Builders (UK)
Three branded, customer-ready quote templates for UK trades, in the format customers sign on the spot.
A quote that gets signed isn’t the one with the most line items. It’s the one that’s easiest for the customer to read, understand, and tap. We’ve put together three free templates UK trades can use today. Pick the one that fits the job, fill it in, send it.
Template 1: The one-pager (under £200)
For small repairs, single-visit fixes, and emergency call-outs. Single page, three line items, signature box at the bottom. The customer signs on the spot before you leave. This format is the default in Love Invoicing quotes.
What goes on it:
- Your business name + UK address + VAT number (if applicable)
- Customer name + property address
- One sentence describing the job in plain English
- Labour line, materials line, total inc VAT
- Signature box + date
Template 2: The domestic install (£500–£3k)
For boiler installs, full electrical rewires, kitchen plumbing. Two-page format. Page 1: scope and price. Page 2: what’s included, what’s not, and timing.
What to include on page 2:
- Start date and expected duration
- Materials sourcing (trade supplier or customer-supplied)
- Warranty (parts vs labour)
- Payment terms (50% deposit, 50% on completion is standard)
- What happens if the scope changes mid-job
Template 3: The milestone-based quote (£3k+)
For commercial fit-outs, multi-day domestic projects, and contractor-managed work. Break the project into 3–5 milestones with a payment gate at each. This protects cashflow and keeps the customer informed.
Milestone payment example:
- Milestone 1: 25% deposit on signature
- Milestone 2: 25% on first fix complete
- Milestone 3: 25% on second fix complete
- Milestone 4: 25% on snag completion + customer sign-off
5 rules to make any quote convert
1. Pick the template that matches the job size
Small repair (under £200) uses the one-pager. Domestic install (£500 to £3k) uses the breakdown template. Commercial or multi-day project (£3k+) uses the milestone-based template.
2. Fill in the customer-facing description first
Skip the parts and labour codes. Lead with the outcome: ‘Fix the dripping kitchen tap and stop the cupboard damp under the sink.’ Customers sign descriptions, not invoices.
3. Add three line items, not thirty
Lump labour into one line. Lump materials into one line. Add a contingency line when the job has unknowns. Big itemised quotes push customers into ‘I’ll think about it.’
4. Include a clear acceptance method
Add a single sentence: ‘Reply YES to this email or tap Accept on the link to confirm.’ Two-tap acceptance triples sign rates vs printed quotes.
5. Set an expiry date 14 days out
Open-ended quotes sit. ‘Valid until 12 May 2026’ creates a soft deadline that doubles same-week conversion.
Skip the template, use the app
Love Invoicing has all three templates built in. Type the customer name and the description. The app fills in your business details, expiry date, payment terms, and one-tap accept link. Try it free for 30 days or read about the platform’s solutions.
Related: How to write an invoice that gets paid same-day and VAT, CIS & MTD: the no-jargon guide.